AV and technical production for events in Madrid
We plan, coordinate and run the technical side of corporate and institutional events: sound, lighting, video, screens, live vision mixing, streaming and photography, with one team and one technical lead from start to finish.
We work with international agencies, production companies and corporate communications teams organising events in Madrid. We can handle the full technical production or join your existing team. Based in Madrid and available across Spain.
Production and stage management in English, French and German, on request.
The technical side shouldn’t become another problem at your event
Organising an event in another country means working with a venue, suppliers and schedules you don’t know. We start with your brief, the space and the critical moments of the programme, then define the equipment and crew it needs and take care of the rest on site.
Event agencies and production companies
We join your team as your technical partner in Madrid. We work from your brief and coordinate with the venue and your other suppliers.
Who we work with
Corporate communications teams
Town halls, kick-offs, product launches and internal meetings, with streaming for employees who follow remotely and recording when you need it.
International organisations and associations
Conferences, annual gatherings and panel sessions in Madrid venues, with one technical contact from the first brief to the last session.
What we cover
How we work
1. Send us your brief
Date, venue, number of attendees, programme and format. If you already have an equipment list, a tech rider or a floor plan, send it too. We reply within 24 working hours.
2. Technical proposal
We define equipment, layout, power and signal flow, and check them against the venue. If needed, we visit the venue beforehand.
3. Confirmation and coordination
Once the proposal is approved, we confirm crew and equipment, and agree schedules, access and responsibilities with the venue and your other suppliers.
4. Event day
One technical lead is your contact in the room, from set-up to de-rig.
Events we cover
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Conferences and conventions
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Corporate events and town halls
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Product and brand launches
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Institutional events
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Events in hotels and venues
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Hybrid events with remote audiences
Venues we know in Madrid
We have worked in over 50 venues in Madrid and across Spain: conference centres, hotels, theatres, cinemas, cultural venues, universities and event spaces. In most of them we already know the rooms, access routes and technical set-up before we arrive. They include:
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Conference centres and fairs: IFEMA Madrid, Madrid Marriott Auditorium, La Nave.
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Cultural venues: Palacio de Cibeles, Círculo de Bellas Artes, CaixaForum Madrid, Casa de América, Matadero Madrid, Espacio Fundación Telefónica, Fundación Rafael del Pino, Casino de Madrid.
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Theatres and cinemas: Teatros del Canal, Teatro La Latina, Teatro Lara, Teatro Magno, Kinépolis.
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Hotels: Mandarin Oriental Ritz, Meliá Castilla, Riu Plaza España, Eurostars Madrid Tower.
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Business schools: IE Tower, IESE Madrid, ICADE.
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Business and coworking spaces: Torre Picasso, The Social Hub Madrid, Impact Hub Madrid.
If your venue isn’t on the list, we review its technical specifications and, if needed, visit it before sending the proposal.
Trusted by companies and organisations
1,000+ projects and events since 2016 · 300+ clients
What our clients say
Lucía Fernández
The Social Hub
“We have had the great pleasure of working with Órbita at the Hub since it opened. […] You can delegate everything to them, and they give you the confidence to feel at ease, which matters a lot when you run a high number of events on very tight timings.”
Ignacio Deane
“I have had the pleasure of working on several projects with Órbita, and I can say first-hand, with great examples, how professional they are. It is, and always will be, a privilege to work with you!”
Javier Castillo
“Excellent work by Audiovisuales Órbita. We are fully satisfied with the result. Professionalism and dedication at all times. They definitely deserve five stars. Highly recommended!”
Testimonials translated from Spanish.
Frequently asked questions
What does technical production include?
Technical design, sound, video, lighting, screens, technical crew, set-up, testing, live operation and de-rig. Depending on the project, also streaming, recording and photography, and if needed carpet, lectern, technical tables and basic staging. One technical lead coordinates the project from the initial design to the de-rig, with technicians in the room throughout the event.
How long does set-up take?
It depends on the size of the event, but we usually need 3 to 5 hours. For complex set-ups, we can install the day before.
Can we hire streaming only?
Yes. We can handle just the vision mixing, live streaming and delivery of the recording, without the rest of the production. A stable stream needs a good internet connection and proper sound, which can come from the venue or from us. We check the venue’s connection beforehand and, if it isn’t enough, we propose an alternative. We stream on Teams, Zoom, YouTube or Vimeo.
Which screens do you use?
It depends on the venue and the event. For meeting rooms, talks and corporate events we usually work with large-format professional displays (55" to 100"), also as confidence monitors for speakers. When the event needs more impact or a larger surface, we propose a modular LED wall built to size (for example, 2 × 3 m or 4 × 6 m). In every case we include stands, installation and content control, and advise you based on audience size and content.
Can you work with our agency, the venue and other suppliers?
Yes. From the start we define which part we cover, who is responsible for each deliverable and how we coordinate with the other teams.
Do you work in English?
Yes. We handle the brief and the proposal in English. Production and stage management in English, French and German, and an English-speaking technical crew, are available on request: we confirm them in the proposal, and they may affect the budget.
Do you work outside Madrid?
Yes. We are based in Madrid and work across Spain when the project requires it. Logistics are planned from the proposal.
Can you invoice companies outside Spain?
Yes. We already work with companies based in other countries. Send us your company details and VAT number with your request, and we will apply the corresponding tax treatment.
Planning an event in
Madrid?
Tell us the date, the venue, the number of attendees and the format. If you already have an equipment list, a tech rider or a floor plan, send it to info@audiovisualesorbita.com. We reply within 24 working hours.
Call or write to us
+34 649 497 552 / +34 662 667 763
Monday to Friday, 9:00–19:00 (Madrid time)
info@audiovisualesorbita.com
Calle Talisio 10, 28027 Madrid, Spain
